Administrative Manager/Bookkeeper
Position Summary:
This is an in-person/on-site position (30-40 hours per week, including benefits).
This position reports to the NCEFT Executive Director and manages the financial, bookkeeping and payroll operations of the Center. This person maintains confidential employee files and salary/payroll records, as well as patient and service provider records and provides general administrative support to the Center. This position interacts heavily with clients, families, vendors, donors, the public, and manages the reception area for the organization.
Confidentiality:
While performing assigned duties, the Administrative Manager/Bookkeeper potentially has access to confidential personnel files, contracts, pending agreements, payroll records, and other highly sensitive materials. The Administrative Manager/Bookkeeper is authorized and agrees to maintain the highest level of confidentiality and to disclose personnel information only to the Executive Director, Chair or Vice Chair of the NCEFT Board of Directors. The disclosure of private information to anyone other than those listed above constitutes grounds for dismissal.
Direct Responsibilities:
- Coordinates closely with the Executive Director to monitor all financial records and provides requested reports in a timely manner.
- In coordination with the Executive Director develops the annual operating budget
- Adheres to all compliance and auditing policies endorsed by the Board of Directors, Compliance Officer and contracted CPA.
- Professionally maintains all confidential personnel, contracts, and salary/payroll files in a secured location in the Center office. Adheres to accepted document retention policies as agreed to by the NCEFT Executive Director and Board of Directors.
- Receives and processes all invoices in a timely fashion. Enters all data into finance software systems. Where required, maintains hard copy files of invoices and all expenditures.
- Maintain Chart of Accounts and General Ledger. Produce monthly Financial Statements.
- Receive, track and processes all sources of revenue and record in financial system.
- Reconcile monthly bank statements.
- In collaboration with the NCEFT CPA contractor, coordinates the preparation and filing of all tax forms and information required to complete the annual review.
- Manages all aspects of the NCEFT programs billing process (private pay and financial assistance)
- Supervises Administrative Assistant and delegates tasks as needed.
- Coordinates billing and insurance coverage for all complimentary use at the NCEFT facility.
- In conjunction with the Executive Director, provides HR support to the organization.
- General Office support and other duties as assigned by the Executive Director.
Minimum Qualifications:
- Graduation from an accredited four-year college or university
- Experience with non-profit organizations
- Positive demeanor and public presence
- Knowledge of accounting and bookkeeping processes
- Strong communication skills
- Ability to positively contribute to a team
- Horse experience a plus
Salary Range:
$75,000 – $90,000 per year (exempt)
How to Apply:
Please email resume and cover letter to NCEFT’s Executive Director, Nancy Contro, MSW, LCSW, at jobs@nceft.org.
NCEFT is an equal opportunity employer.